Using the Meetings tab

The Meetings tab is where a team runs its structured sessions. It brings several areas of the team — like KPIs, To-dos, and Issues — together into one guided experience, with each meeting following the structure defined by an Agenda.

How it works

The Meetings tab is organized into three sections:

• Live Meetings — meetings currently in progress
• Past Meetings — completed meetings, kept for reference along with their attendance, recap, changes, scores, and notes
• Agendas — the templates that define what a meeting will contain

Every meeting requires an Agenda to start. The Agenda determines which sections appear during the meeting, so it effectively shapes the flow of the session from start to finish.

Starting a meeting

You create a meeting by selecting an Agenda. By default, every team includes a Weekly Team Meeting agenda as a starting point, and teams can also create their own agendas for different types of sessions. See Building and managing Agendas for details on what's included in the default agenda and how to create your own.

The person who creates the meeting becomes the meeting host — any team member can create a meeting and act as the host, regardless of their permission level. The host has additional controls during the meeting, including starting and finishing the session, pausing the timer, triggering the Tangent popup, deleting the meeting, and rating attendees at the end.

Once the meeting is created, attendance begins:

• Each team member marks themselves present by clicking their avatar.
• The host can also click on other members' avatars to manually mark them as present or absent.

When everyone is accounted for, the host clicks Start meeting to begin. Attendance is locked once the meeting starts — it can't be changed mid-meeting.

Throughout this article, members refers to anyone on the team, while attendees specifically refers to the members who are actually present in the meeting.

Running the meeting

Meetings are run in steps based on the sections the Agenda includes. The left-side panel shows every section in the meeting and the time spent on each one — this is how you navigate.

Navigating between sections

• Click any section in the left-side panel to jump to it.
• Sections don't have to be done in order — you can move freely between them.
• You can backtrack to a previous section if something needs to be revisited.

Reordering sections during a meeting

You can change the visual order of sections in the left-side panel on the fly. To the left of each section is a drag handle (shown as two vertical rows of dots, ⁝⁝). Drag the handle up or down to move the section to a new position. This only affects the visual order during this meeting — it doesn't change the underlying Agenda.

The section timer

A timer displays the allocated time for the current section. The host has two controls available:

• Pause the timer when the discussion needs to step away briefly without burning section time.
• Trigger the Tangent popup when the conversation drifts off track. The popup appears for everyone in the meeting and shows the MonsterOps mascot waving as a visual cue to refocus. Below the popup is a button labeled "Okay, we are back on track!" that the host clicks to dismiss it once the discussion is back on topic.

Working inside meeting sections

Certain sections let you interact with the underlying data directly inside the meeting, including KPIs and To-dos. Changes you make during a meeting save in real time, so updates to a KPI or a checked-off To-do persist after the meeting ends.

Deck View for Rocks

The Rocks section of a meeting includes a Deck View that displays each relevant Rock as a flash-card-style stack you can review one at a time. Use it to move through the team's Rocks quickly during a meeting.

The Deck View includes:

• A progress indicator below the elapsed time showing how many Rocks have been reviewed (for example, "1 / 3 reviewed").
• Swipe gestures on the card itself:
  • Swipe left to mark the Rock Off-Track.
  • Swipe right to mark it On-Track.
• Status buttons below the card for setting any of the other statuses: Backlog, At Risk, Completed, and Cancelled.

Status changes made through the Deck View save in real time, just like any other in-meeting edit.

Leaving or finishing a meeting

At the bottom left of the meeting view:

• Anyone can leave the meeting using the Leave meeting button. Leaving doesn't end the meeting for others.
• The host can finish the meeting using the Finish meeting button above it, which ends the session for everyone and moves it into Past Meetings.

The Conclusion section

The Conclusion is the final section of every meeting. It captures two things:

Attendee scores

The host rates each member on a scale of 1 to 10 for their participation in the meeting. The host can also optionally add feedback explaining the reasoning behind each score. These scores feed into the average scores shown in Past Meetings.

Like the Icebreaker step, the Conclusion includes a randomizer that suggests an order for scoring attendees. Following the randomized order isn't required — the host can score attendees in any order they prefer.

Meeting notes

A notes section where final thoughts, decisions, or follow-ups can be written down. You can also paste a transcript into this section and have it automatically summarized, so the meeting's takeaways are captured without writing them up by hand.

Transcripts and notes don't have to be added before the meeting ends. You can open a completed meeting from Past Meetings at any time and paste in a transcript to be summarized, which is useful when the transcript is generated by an external tool that finalizes it after the session.

Live Meetings

The Live Meetings section shows all meetings currently in progress. For each meeting, two actions are available on the right:

• Enter the meeting to join it
• Delete the meeting (used by the meeting host) if it was started in error or is no longer needed

Use Live Meetings to jump into an active session — for example, if you joined late or stepped away and need to come back.

Past Meetings

The Past Meetings section is your historical record of every meeting the team has run.

Meeting scores graph

At the top, a graph displays the average meeting scores of members over time. You can switch between:

• All members — to see the team's overall scoring trend
• A single member — to focus on one person's participation history

This helps surface patterns in team engagement and individual participation across multiple meetings.

Past meeting details

Below the graph is the full list of past meetings. Selecting any meeting opens its detailed record, which includes:

• Attendees — who was present
• Total time spent — shown both in the overall timer and broken down by section in the left-side panel, just as it appeared during the meeting
• Recap — a summary of what happened in the meeting
• Changes made during the meeting — any updates to KPIs, To-dos, or other items that happened in real time during the session
• Attendee scores — the host's 1–10 ratings and any feedback they left
• Meeting notes — the notes written or summarized in the Conclusion section. Any team member can add to or edit these notes from Past Meetings, including pasting a transcript to be summarized after the meeting has ended.

Agendas

Agendas are templates that define what a meeting will contain. Because Agendas are a substantial feature in their own right, they're covered in a dedicated article — see Building and managing Agendas for full details on creating custom agendas, ordering sections, and configuring meeting flows for different types of sessions.

Best practices

• Mark attendance honestly at the start so meeting records reflect who actually participated.
• Use the section timer to keep meetings moving — pause it sparingly, and rely on the Tangent popup when discussion drifts.
• Take advantage of in-meeting interactions for KPIs and To-dos so updates happen while the team is together, not in a follow-up later.
• Pick only 3 Issues to resolve in the meeting so the team stays focused on the most important topics. Adding To-dos and Issues mid-meeting is fine, but reviewing more than a handful tends to dilute the discussion.
• Use the Conclusion's notes section consistently — either by writing notes live or pasting a transcript for auto-summarization — so every meeting leaves a clear record.
• Review the Past Meetings score graph periodically to spot trends in team engagement and follow up where needed.

Things to keep in mind

• The meeting host is whoever started the meeting. The host has additional controls including starting and finishing the meeting, managing the timer, triggering the Tangent popup, deleting the meeting, and rating attendees.
• "Members" refers to anyone on the team; "attendees" refers specifically to members who are present in the meeting.
• A meeting can't be started without selecting an Agenda first.
• Attendance is set before the meeting starts and can't be changed mid-meeting.
• Changes made to KPIs, To-dos, and other items during a meeting save in real time and persist after the meeting ends.
• Leaving a meeting only removes you from the session; only the host can finish the meeting for everyone.
• Past Meetings preserve attendance, time spent per section, recap, changes, scores, and notes for future reference.
• The default Weekly Team Meeting agenda is a starting point — teams can adjust or create new agendas to fit their own meeting rhythms.

Related articles

• Building and managing Agendas
• Keyboard shortcuts
• Using the Team Dashboard
• Track team KPIs
• Assign and track To-dos
• Using the Issues tab