Home/Teams/Using the News tab
Teams

Using the News tab

Using the News tab

The News tab keeps your team informed with updates, announcements, and important activity related to team work. Use it to share information that the team should see and reference over time.

How it works

News items are organized into two sections:

  • Active — current news that is still relevant
  • Archived — news that has been marked as done

A news item can be archived once it's been ticked off as done on the left side of the item. Before that, the Archive option in the Additional settings dropdown (⁝) is grayed out and unavailable — ticking the item off is what enables it. Archiving itself is then a separate manual step done through that menu. Archiving is reversible — you can move an item back to Active at any time if it becomes relevant again.

What's included in a news item

Each news item includes required information and optional details for additional context.

Required fields

Every news item must include:

  • Icon
  • Title
  • Team
  • Owner

The Owner is responsible for the update and maintaining its accuracy.

Optional fields

You can also add:

  • Description
  • Links to related items

Descriptions provide additional context, while linked items connect the update to related work such as Rocks, To-dos, or Meetings.

How a news item appears in the list

Each news row follows a consistent layout. Reading left to right, you'll see:

  1. "Done" checkmark — clicking this marks the news item as done. It doesn't archive the item; that's a separate step.
  2. News title — the headline of the update.
  3. Owner — the user accountable for the update.
  4. Notes — the Notes icon, with a number badge if Notes exist.
  5. Additional settings dropdown (⁝) — on the far right, opens the Edit / History / Archive / Delete menu.

If an element isn't set on a given news item (for example, no Notes have been added), it simply doesn't appear in that part of the row.

Create and manage news

  1. Open a team.
  2. Select the News tab.
  3. Create or open a news item.
  4. Add the required fields.
  5. Optionally add a description or related links.
  6. Save the update.
  7. Tick the item off as done on its left side when it's no longer current.
  8. Archive the news item from the Additional settings dropdown (⁝) once you're ready to move it out of the Active list.

Using linked items

Link related work directly from a news item to provide additional context. You can connect news updates to:

  • Objectives
  • Other News
  • Rocks
  • To-dos
  • KPIs
  • Issues

This helps team members quickly navigate to the work connected to the update.

Adding Notes to a news item

Notes let you attach additional context, follow-ups, or ongoing updates directly to a news item without changing the original post. Use them when something has evolved since the news was first shared, when you want to add commentary, or when the update has follow-up information that the team should see in context.

A Note lives on the news item it's added to, so anyone opening the item sees the original update along with any Notes that have been added to it.

When to use a Note

  • To share an update or progress report related to the news item
  • To add context that didn't fit in the original description
  • To capture decisions, follow-ups, or next steps tied to the update
  • To preserve a running history of how a situation has changed over time

Add a Note to a news item

  1. Locate the news item you want to add a Note to.
  2. Click the note icon to the far right of the item, just to the left of the three-button menu (Edit, History, Archive, Delete). When Notes already exist on the item, a number appears above the icon showing how many. Clicking it opens a compact view of the item, a thread of any existing Notes, and a text box for adding a new Note.
  3. Type your Note in the text box.
  4. Click Add note to post it.

Your Note appears in the thread alongside any earlier Notes, so the full history of context and updates stays with the news item. Notes are preserved when an item is archived, but they're deleted along with the item if the item itself is deleted.

Best practices

  • Keep the Active section focused by archiving outdated updates from the Additional settings dropdown (⁝) — ticking an item off doesn't archive it on its own.
  • Use clear, descriptive titles so updates are easy to scan.
  • Add descriptions when the title alone does not provide enough context.
  • Link related work items so teams can quickly access supporting details.
  • Review Active news regularly to keep information current.
  • Use Notes to capture updates and follow-ups instead of editing the original post, so the history of an update stays intact.

Things to keep in mind

  • The Archive option is grayed out until a news item is ticked off as done. Archiving itself is a separate manual step from the Additional settings dropdown (⁝), and is reversible.
  • Archived news remains accessible for reference.
  • Deleting a news item is permanent, and any Notes on it are deleted with it.
  • A news item belongs to one team. It can be moved to another team, but it can't be co-owned.
  • News visibility is tied to the team where it was created.
  • Linked items help connect updates to ongoing work across the team.

Related articles

  • Using Notes
  • Linking items together
  • Icons, Tags, and shared item elements
  • Keyboard shortcuts
  • Create and manage Rocks
  • Assign and track To-dos
  • Running meetings
  • Using the Team Dashboard